Oyster Bay Motorcycle Club
Constitution
The name of the club is "Oyster Bay Motorcycle
Club Inc".
OBJECTIVES
Primary Objective
To promote and encourage all aspects of motor
cycling as a sport.
Secondary Objectives
· To organise
and conduct competitive events within guidelines and rules as set by the
governing body.
· To maintain
the good image of the Club and the sport.
· To ensure all
members are aware of their responsibilities to our environment and the effect
our sport has on it.
· To foster and
encourage social events and teamwork.
GOVERNMENT AND MANAGEMENT
The government and management of the Club shall be
vested in and exercised by members of the Executive Committee. The members in
the Annual General Meeting shall have the power to appoint committees. Such
committees shall report their proceedings to the Executive and shall conduct
their business in accordance with the Executive Committee.
MEMBERSHIP
All persons of good character of who are interested
in motor cycling as a sport, and the responsibilities of being a club member are
eligible for approval for membership.
ADMISSION OF MEMBERS
All applications for club membership shall be in
writing and shall be accepted, with joining fees payable, at time of
application. Membership shall be ratified by members at the next club General
Meeting, subject to any appeals being lodged by a financial member. In the case
of membership being refused by a majority of members in general meeting, the
application shall fail and the joining fee shall be refunded in full.
ANNUAL SUBSCRIPTION
The Annual Subscription for membership shall be an
amount determined by the Annual General Meeting. The subscription shall be due
and payable at the first General Meeting of each calendar year. If any member's
subscription is in arrears for 90 days he or see shall thereupon cease to be a
member any forfeit all rights of membership. At any General Meeting such member
may be restored to membership on payment of all arrears of subscription or other
amounts then due.
RESIGNATION OF MEMBERS
Any member whose subscription is not in arrears and
who desires to resign his or her membership shall tender his or her resignation
by notice in writing given to the Secretary. The tender of such resignation
shall be dealt with by the General Meeting held after the expiration of seven
days from the receipt by the Secretary of such notice. On acceptance of the
resignation the member shall cease to be a member and so forfeit all rights and
privileges of membership.
DISCIPLINE
A General Meeting may suspend or expel from the club
any member whose conduct is considered, in the opinion of a two-thirds majority
of the members present, not to be in the best interest of the club or the sport.
A member shall have the right to appeal.
MEETINGS
1. Annual General Meeting
The Annual General Meeting of the Club shall be held
on the first Wednesday of September of each year for the purpose of receiving
the Annual Report from the Secretary and Treasurer, and the Statement of Income
and Expenditure and Balance Sheet and for the Election of the Officers for the
ensuring year and general business. Seven day's notice shall be given of such
meeting to the financial members. Twelve financial members shall constitute a
quorum at the Annual General meeting.
Business of the Annual General Meeting shall be:
(a) read minutes of the last Annual General Meeting;
(b) receive the annual reports of the Club's
activities and transactions for the past year;
(c) receive the balance sheet of the Club for the
past year;
(d) election of officers;
(e) consider any recommended alterations or
additions to the constitution or rules of the club, providing they appear on
posted agenda;
(f) set annual subscription fees for the following
calendar year;
(g) to consider nominations for life membership.
2. General Meetings
General Meetings of the Club shall be held regularly
as decided in Annual General Meeting. Seven financial members shall constitute a
quorum at General meeting. The order of business at a General Meetings shall be:
(a) Open meeting
(b) Apologies
(c) Minutes from previous meeting
(d) Financial statement
(e) Money matters requiring approval
(f) General Business
(g) Correspondence
(h) Riding reports
(i) Other business
(j) Close meeting
3. Extra Ordinary General Meeting
An Extra Ordinary General Meeting of the club shall
be called by the Secretary upon resolution of a General meeting or upon receipt
by him of a written requisition signed by not less than one-third of financial
members. Such requisition shall state therein the nature of the business for
which the meeting is desired. Seven days notice at least shall be given to all
financial members of any Extra Ordinary Meeting and shall be held not less than
fourteen days after receipt by the Secretary of the requisition. Twelve
financial members shall constitute a quorum at a Extra Ordinary Meeting. No
business other than that specified in the requisition shall be dealt with at the
Extra Ordinary General Meeting.
VOTING
At all General Meetings of the Club every financial
member shall be entitled to be present and to give one vote and no more upon
every question. The chairman of the meeting shall have a casting vote only, and
that only, in case of equality of votes. At all committee meetings, the chairman
shall have an ordinary as well as, in case of equality of votes, a second or
casting vote.
Except where otherwise provided therein
Parliamentary Rules of Debate shall apply.
No resolution of a General Meeting shall be
rescinded at any meeting except after Notice of Motion thereof signed by a
proposer and seconder, such notice to be in the hands of the Secretary seven
days prior to the General Meeting of the Club at which the motion is to be
moved. The Secretary shall forward to all members particulars of notice of
motion at least seven days prior to the meeting at which the motions shall be
debated.
EXECUTIVE OFFICERS
The decisions of all committees shall be subject to
the confirmation of the next general meeting, except the Appeals Committee whose
decision shall be final.
BANKING
All banking shall be carried out with an approved
branch of the club's nominated bank.
Cheques drawn on the Club account must be signed by
the Treasurer and counter-signed by either the President or Secretary.
DUTIES OF OFFICERS
The Honorary Secretary or Assistant Secretary shall
carry out all directions of the General Meetings and any other secretarial
duties relating to their offices, collect all money due to the Club and hand
this to the Honorary Treasurer, and keep a true and correct record of business
of all meetings in the approved minutes book.
The Honorary Treasurer shall:
(a) attend to all the financial business of the
Club;
(b) keep a detailed account of all monies received
and paid out during his tenure of office, and bank all monies in the Club's
authorised banking account within seven days of receipt thereof;
(c) the assets and income of the club shall be
applied solely in furtherance of its above mentioned objectives and no portion
shall be distributed directly or indirectly to the members of the organisation
except as bona fide compensation for services rendered or expenses incurred on
behalf of the organisation. All payments must be authorised by a club meeting.
(d) Keep his books to date and be ready at all times
to lay before or hand over to the General Meeting any book, receipt or account
on demand;
(e) prepare a balance sheet for the Annual General
Meeting.
All Honorary Executive Officers of the Club shall be
elected by the members at the Annual General Meeting by ballot and shall retire
at the next Annual General Meeting following their appointments, but shall
eligible for re-election. An Honorary Officer shall immediately vacate his
office if he be declared by vote of a General Meeting to have lost the
confidence of the members. The members in General meeting from time to time may,
by election, fill any positions becoming vacant. No member who is absent from
the General Meeting can be elected to any office at that Meeting. an Honorary
Officer shall vacate his office if he absents himself from three consecutive
General Meeting, without leave of absence.
ALTERATION OR ADDITION OR SUSPENSION OF RULES
The Constitution or Rules shall not be altered
except at the Annual General Meeting or at an Extra Ordinary General Meeting
called for the purpose. Fourteen days notice of any proposed alteration must be
lodged with the Secretary, who, if subsequent to the Annual General Meeting,
shall convene an Extra Ordinary General Meeting, notice of such meeting stating
the Objective for same shall be given by him to all financial members not less
than seven days before the fixed date for the meeting at which twelve financial
members shall constitute a quorum.
BY LAWS
The General Meeting shall have power to frame, amend
or rescind by-laws if considered necessary for facilitating the work and in
furtherance of the objectives of the Club. Such by-laws shall be consistent with
the Constitution and rules.
CONSTRUCTION OF RULES AND BY-LAWS
The members in General Meeting shall interpret and
construct the rules and by-laws in respect to all matters and things arising
thereunder, and their decision shall be final.
NOTICES
Any notice of any meeting or other business
concerning the Club may be served on any member by post forwarded to his or her
registered address.
WINDING UP
The Club shall not be wound up, the funds diverted,
or the assets and property liquidated except upon an affirmative vote by secret
ballot of not less than two-thirds of the financial members of the Club at an
Extra Ordinary General Meeting of the Club. Fourteen days notice at least of any
proposed winding up shall be given to all members by the Secretary in writing.
If upon the winding up or dissolution of the
organisation there remains, after satisfaction of all its debts and liabilities,
any property whatsoever, the same shall not be paid to or distributed among the
members but shall be given or transferred to some other institution or
institutions which is itself a non-profit organisation.
This constitution supersedes all previous
Constitutions of the Oyster Bay Motor Cycle Club.
Date of approval
1996 AGM
